Events team

 

Events are an incredible way to fundraise, spread awareness, educate, and collaborate around the subject of anti-human trafficking.

Once the limitations caused by the global pandemic lift, we will hold a variety of special events throughout the year. These include fundraisers, picnics, graduations, birthdays, our holiday craft parties, appreciation dinners and our annual Gala. The events will entail tasks such as serving on planning committees, rallying support, helping with day of event tasks and more!

Event Assistant

Assisting the events team with events, ranging from small meetings to large fundraisers

*Background check required

Goals:

  • Accompanying Event Volunteer Coordinator to both internal and external events

  • Promoting events across all social media platforms

  • Supporting the events manager with logistical and administrative support

  • Maintaining records of all bookings e.g. venue and catering and taking payments where necessary

  • Assisting with creative decisions

  • Attending meetings to act as a second point of contact

  • Ad-hoc duties at events including, but not limited to, setting up promotion/info tables, processing payments and donations, decorating, guest list management, showing guests to tables

  • Helping set up events efficiently through to completion

  • Helping dismantle events efficiently through to completion

  • Ensuring all branded items for events arrive on time

Learning Objectives:

  • Able to work independently as well as part of a team

  • Personable and presentable

  • Eager to contribute new ideas

  • Eager to spread awareness for the fight against human trafficking and ensure LTP’s purpose is conveyed to the public

Event Volunteer Coordinator

Assists the organization in allocating responsibilities leading up to, during, and after Little Tree Project related events

*Background check required

Goals:

  • Recruiting, training, and supervising new volunteers.

  • Collecting volunteer information, availability, and skills, and maintaining an up-to-date database.

  • Using marketing tools such as outreach programs, e-mails, and volunteer databases.

  • Keeping new and existing volunteers informed about the organization and volunteer opportunities.

  • Matching volunteers to opportunities that suit their skill sets, and ensuring they understand their responsibilities and receive the proper training.

  • Organizing training and leading on-the-job training.

  • Keeping schedules and records of volunteers' work.

  • Preparing codes of conduct and operating procedures to uphold the organization's values.

  • Ensuring the organization's purpose is coveyed to the public.

Learning Objectives:.

  • Experience in volunteering and recruitment.

  • Working knowledge of databases.

  • Excellent communication and interpersonal skills.

  • Excellent organization and team building skills. 

Event Planner/Coordinator

An Event Planner/Coordinator assists the organization in organizing outstanding and unforgettable events. They will be involved in every part of event preparations, such as choosing venues, approving menus, developing seating plans, and evaluating success afterward.

*Background check required

Responsibilities:

  • Identify the organization’s needs and expectations for each event.

  • Communicate with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.

  • Manage all event set-up, tear down and follow-up processes.

  • Maintain event budgets.

  • Book venues, entertainers, photographers, schedule speakers, etc

  • Conduct final inspections on the day of the event to ensure everything adheres to the client’s standards.

  • Assess an event’s overall success and submit findings.

  • Collaborate with necessary LTP team members to ensure consistency - volunteer coordinator, social media, marketing, etc

Requirements:

  • Well-organized with excellent multi-tasking abilities.

  • Strong communication and interpersonal skills.

  • Attention to detail

  • Working knowledge of databases.

Event Host

We hold a variety of special events throughout the year. These include fundraisers, picnics, graduations, birthdays, our holiday craft parties, appreciation dinners and our annual Gala. The events will entail tasks such as serving on planning committees, rallying support, helping with day of event tasks and more! Dates and times vary.

*Background check required